BOC re-awards sidewalk contract after certification mistake

Lowest bidder was incorrectly disqualified in January

JONESBORO — Clayton County commissioners needed a mulligan this week to fix a mistake that eliminated the lowest bidder on the Stockbridge Road sidewalk project in Jonesboro earlier this year.

The commission voted Tuesday to rescind the contract awarded Jan. 21 to Southeastern Site Development Inc. The Newnan-based company had been awarded a contract to install sidewalks along the road because staff from the county’s Transportation Department thought the lowest bidder, Clarkston-based SD&C Inc., was not state-certified.

The problem is the county staff got it wrong and SD&C filed a protest, according to documents provided to commissioners this week.

“The lowest bidder at the time, SD&C Inc., was deemed non-responsive because they were not identified as Georgia DOT certified,” Transportation Director Jeff Metarko wrote in a March 17 letter to Central Services Director Theodis Locke.

“Your staff along with the Legal Department’s outside counsel has reviewed this matter and additional information provided by SD&C Inc. that shows that SD&C Inc. was in fact a Georgia DOT certified contractor at the time of the bid,” Metarko added.

The mistake meant the county awarded a contract for $732, 422.56 to Southeastern Site Development earlier this year when SD&C’s bid was $618,953.50, according to county documents. That’s a difference of $113,469.06.

The project calls for 0.33 miles of sidewalk to be installed on Stockbridge Road, between Moore Street and Sunnydale Lane.

Documents from the county’s Central Services Department show SD&C was incorrectly disqualified because the company could not be found on a GDOT certification list. The department did consult GDOT officials after SD&C filed its protest, according to the documents.

After commissioners rescinded Southeastern Site Development’s contract, it awarded a new one to SD&C.

The Stockbridge Road Sidewalk project is one of the unfinished projects from the county’s 2004 Special Purpose Local Option Sales Tax.

County officials have been criticized in recent years for not completing all of the projects voters approved as part of that SPLOST and another one approved in 2008. However, there has been a new push to complete old projects as a vote on a proposed 2015 SPLOST looms on May 20.

The new contract calls for work to be completed within six months.